create archive folder in outlook 2016 mac

The folder will be called Archive for Microsoft 365,, Hotmail, iCloud, Google, and Yahoo! accounts. You'll have to repeat this process to create an archive folder for each of your email accounts. A new folder will appear in your folder list for that email account. If you haven't previously set up an archive folder for an email account, you may get this prompt:Ĭontinue. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox. If you don't see the Archive button and you're using the newest Outlook for Mac interface, you may need to customize your toolbar.Īs soon as you choose Archive, messages are immediately moved to the archive folder you've specified. These include Exchange (version 2016 and later), Microsoft 365,, Hotmail, iCloud, Google, and Yahoo!Ĭhoose one or more messages in your folder to archive. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. An archived item (or items) remains accessible, but doesn't clutter your Inbox. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. Outlook 2016 for Mac includes a new feature called one-click archiving. For example, if you set this to 365 days then any emails more than 365 days old will be deleted.Outlook for Microsoft 365 for Mac Outlook 2021 for Mac Outlook 2019 for Mac Outlook 2016 for Mac More. Click (Add) to associate the appropriate Retention Policy Tags with it.Īs required, select the number of days an email can be held for. In Name, enter a name for your retention policy.

The retention policy window is displayed. As required, click on (Add) to create a new retention policy or (Edit) to edit the selected retention policy.From the left-hand side tree, select compliance management, then select retention policies.To create a new retention policy or edit an existing retention policy From the Retention policy drop-down list, select the retention policy you want to apply to this mailbox.įor more information, see how you can create a new or edit an existing retention policy.Note: Y ou will need to repeat this process for each folder you want to clean automatically.

Create archive folder in outlook 2016 mac